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How do I create a Skype for Business meeting/webinar in Outlook?(Windows)
Article: KB0010581 Published: 17-04-2014 Last modified: 13-08-2020

How do I create a Skype for Business meeting/webinar in Outlook? (Windows)

You can videoconference with anyone inside or outside Deakin by inviting them to an online meeting that you schedule in Outlook. Attendees simply click an email link to join the meeting, either using Skype for Business on their computer, the Skype for Business app on a mobile device or using their web-browser.

See also How do I setup a videoconference with an external contact using Skype for Business?.

If you are trying to create a Skype for Business meeting for a shared mailbox then you will have to create the meeting in OWA.

To schedule an online meeting

  1. Open your Outlook calendar and click New Appointment

  2. In the Appointment window, click New Skype Meeting

    If you do not see this button then you can enable it through File > Options > Add-ins > Manage Add-ins > "Skype Meeting Add-in for Microsoft Office 2016".

    Click New Skype Meeting.

    Outlook will add the Skype for Business online meeting controls into the appointment

    Shows added controls.

  3. Invite contacts by entering their name or email address in the To... bar separated by semi-colons (use the full email address if inviting an external attendee)

    Enter name or email address.

    It is recommended that you also email external contacts a link to the online helpsheet Joining a Skype for Business meeting from the Skype for Business web-app
  4. Enter the meeting details

    Enter the meeting details.

  5. Click Meeting Options to change the online meeting options

    Click Meeting Options.

  6. Click Scheduling Assistant to add rooms and resources as normal (if required)

    Click Scheduling Assistant if required.

  7. Click Send.

The Send button.

For a Deakin contact to join the meeting online

  1. Click Join Online in the Outlook meeting reminder

    Click Join Online.

    - OR -
    Open the appointment in your Outlook calendar and click the Join Skype Meeting

    Click the Join Lync Meeting hyperlink.

  2. Select Use Skype for Business (full audio and video) and click OK

    Select use Skype for Business and click OK.
    An online meeting window will open with audio only.

  3. Click the Video icon to start your video

    Click the Video icon.

  4. Click the End Call icon to leave the online meeting

    Click the End Call icon.

    The online meeting ends when all participants have left the meeting.


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